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PassBook is a computer program that helps companies to meet their
security and legal requirements to register, identify and inform visitors.
It also maintains a complete directory of a user company's own personnel,
storing name, company, department, location, extension number, and job title.
PassBook is also suitable for multi-company sites, printing unique passes
with individual logos for each company or department being visited.
For each visitor PassBook records name and company, car registration number
and location, and baggage and cloakroom details. It allows for multiple types
of visitor, such as contractors, temporary staff, delegates, trainees,
visitors for specific meetings, or visitors to different areas.
PassBook allows appointments to be made and passes to be printed any time in
advance, so the pass is ready to be logged in when the visitor arrives. A
pass can be made valid for any duration from minutes to years and for single
or multiple entries. Visitors can be logged in by means of a standard
keyboard or mouse, but an optional bar-code reader can save time in a busy
reception area as only a single scan of a pass is required to log a pass in
or out.
Validation dates, visitor type, and visitor details are printed on each pass
in large, easy-to-read text. The pass can also show host name, extension
number, and bar-code, subject to user requirements. The ability to associate
a different text colour with each of these types gives the system great
flexibility. Frequent visitors' details are held in a quick reference list,
along with previous passes which can be used as pass templates to accelerate
the production of new passes. The batch print facility allows large groups of
passes to be printed together.
The database keeps full historical records of issued passes, including
multiple visits on the same day, from which information can be extracted,
such as lists of all contractors on-site during a particular week. The
database is interrogated using Structured Query Language, with results being
displayed either on the screen or printed in report format on A4 paper on
the printer used for producing passes. Reports can also be produced for
appointments (any day), current details of staff held in the host database,
and emergencies (all visitors currently on-site).
PassBook is designed to work with pre-cut paper passes approximately 196mm x
80mm, pre-printed with required health and safety information, evacuation
procedures etc. Colour coding on a daily basis is available if required, as
are maps and company logos etc. The pass is normally folded in half and
placed in a clear flexible wallet with strap clip or chain for the visitor
to wear.
PassBook was developed in close partnership with several multi-national
companies and government organisations.
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System requirements:
IBM compatible PC with
Processor: 486 or higher (Pentium recommended)
Display: VGA (640 x 480 x 16 colours) or better
OS: MS Windows 3.1, 95, 98 and NT 4.0
Memory: 8 Mb RAM (Win 3.1) 16Mb (Win 95/98/NT)
Printer: Capable of handling paper 196mm x 80mm
Bar code scanner: 60/80mm CCD (optional)
PassBook will run on a network allowing terminals to share visitor data.
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